Deschapelle Meeting
December 17, 2018
Present:
Carol Macksey, Sue Hermans, Pat Newman, Linda Woodham, Diane Thaller,
Doris Kehoe, Debbie Cummings, Judy Ruehl, Phyllis Bishop, Sandy Orr (Proxy).
Meeting called to order at 2:45 and the
minutes of the previous meeting were approved.
Motion made by Doris Kehoe and seconded by Diane Thaller.
Membership
Report: Sue Hermans
reported that the Membership Committee has collected a total of $2155 in 2019
dues. There is a total of 220
Deschapelle members with 145 of those paid.
Sue reported that she has contacted a number of the unpaid members who
are responding with their dues. She
expects to call all unpaid members or send them a letter to find out if they
wish to remain members of Deschapelle.
She reported that 9 members have died over the past year; 10 have
dropped out; 3 have moved out of state. There
are 9 new members. Debbie Cummings is a
member; however, the Board agreed that her membership fee should be waived. Those who have not paid their dues and choose
not to pay them must pay an additional $5 to play every time they play. No one may be a guest for more than four
times regardless of the year(s) in which they have played.
Secretary
Position: Judy asked if
any Board member would be interested in being Secretary. No one volunteered. Phyllis agreed to continue the role of
Secretary if one of the Board members would take notes during any Spring meetings. Carol Macksey agreed to fill that role.
IRS
Report: Sandy’s
written report was that Deschapelle (specifically Liz Lin) has done everything necessary
to complete the application for 501 (3)c status and “the ball is in the IRS
court.” We are waiting to see if they
will approve our standing as 501 (3)c (non-tax status). Sandy
will report whenever she has any
correspondence from them.
Hospitality
Report: Pat reported
that Sandy keeps a bin with food stuffs (primarily snacks) for use when
needed. She said that members seem to be
bringing additional items. Sandy’s
report for the Christmas party included $464 in expenses. More people paid than signed up to bring
food. Only 6 appetizers and 6 salads
were brought and Costco donated the cake.
Other desserts were supplied by the membership (about 6). Cost of the Deschapelle calendars for the
party was approximately $325.
Treasurer’s
Report: Debbie
Cummings reported the following:
2017
|
Ending Balance
|
$6292.25
|
2018
|
Estimated Year End Balance
|
$4000.00
|
2017
|
Table Count
|
1023 Tables
|
2018
|
Table Count (Through 12/17)
|
960 Tables
|
Table
Rees paid by Deschapelle:
Table Fee to CBA
$15 Per Table
Table Fee to ACBL
$ 1 Per Table
The
money in the checking account is to support the club during the lean months.
Responsibilities
for Each Office and Committee: Judy reported that all responsibilities are
on the website under the Deschapelle tab
Procedure
for Undesirable Behavior:
The procedure for rude and/or undesirable behavior is actually addressed
by the ACBL. The first offense must be
written up; then the party(ies) are warned and a zero tolerance penalty is
assessed. This is a matchpoint
penalty. Egregious behavior may result
in a suspension of the member. Cell
phones ringing seems to be a real problem; however, many need their phones in
case of an emergency. Each week the
director or Deschapelle President will make an announcement that all cell
phones should be turned off. If one
person’s phone rings two or more times a penalty will be assessed. Additionally, the membership will be informed
that slow play is punishing the other members and cannot be tolerated. Continued slow play will result in a
reduction of the total boards to be played by all players.
Better
Communication Between and Among Board Members and General Membership: All communication among Board members will be
by email. Minutes are to be posted on
the website. Debbie reported that Pianola
could be used to send mass emails to membership, if the Board were inclined to
do so. Neither Steve Moese nor Potter
Orr’s databases can be used for mass mailings to our membership as ACBL ruled
two years ago that they could not be used for such purposes. Special dates and games are listed on the CBA
calendar on the CBA website.
New
Business: Director Raise. Since the director has not received a raise
since she began, the Board considered several possible scenarios for payment
including raising the base pay and/or table fees; however, at Debbie’s
suggestion, the Board agreed to an increase of a dollar per table in
compensation. Discussion of raising
Tonya’s pay was also completed. Carol
Macksey made a motion to raise Debbie Cummings pay by a dollar per table and
Tonya’s by $15 per week. Motion was seconded
by Doris Kehoe. Motion passed unanimously.
1099s
are required by the end of January for both Debbie and Tonya. Debbie will check into the forms to be used
to make the filing with the IRS. She
will work with Judy for the completion of all 1099s,
Judy
Ruehl made the motion that all future meetings of the Board be held after
bridge. The motion was seconded by Linda
Woodham. The motion passed unanimously.
Next
Meeting: The next
meeting will be held in March with the Treasurer’s end of the year report and
Membership Chair’s report on 2019 dues payments.
The
meeting was adjourned at 3:45.
Respectfully
submitted,
Phyllis
Bishop
Secretary